Front Office Administrator- North York

       Front Office Administrator

Are you passionate about supporting organizations to achieve results and seeking the opportunity to join a team of customer-oriented Professionals?

A.S.P. Incorporated has provided security and customer service solutions for over 22 years to Canadian clients. We employ over 1000 employees and are a subsidiary of ICTS EUROPE, which is operating in 22 countries and employing more than 17000 professionals. A.S.P provides services to some of the largest airports in Canada and has a significant presence in the Commercial and Residential spaces in Ontario.

A.S.P. is looking for a Front Office Administrator who will undertake all receptionist and clerical duties at the desk of our main entrance in North York as well as supporting all paper flow from the field for all divisions. A successful candidate will be required to work with integrity, respect, and take responsibility to maintain confidentiality.

What you will do:

• Greeting and welcoming visitors, clients, employees, and applicants at the office.
• Managing meeting room calendars, facilitating meetings, and taking minutes of meetings in company format
• Support the recruitment department in managing new hire paperwork, issuance of uniform items and updating trackers / reports etc
• Support the division’s training in coordinating and scheduling process trainings for staff
• Complete monthly physical inventory counts as well as aligning all uniform requirements for onboarding
• Full cycle uniform distribution and collection including dispatching uniform and disposing uniform returns
• Processing incoming and outgoing mail
• Monitoring office supplies and placing orders, when necessary, process business cards order for staff.
• Maintaining office/kitchen environment cleanliness daily
• Ensuring building operations and maintenance are functioning in proper order.
• Support HR department in company wide communication, surveys, data management and reporting
• Act as full-service administrator for Operations Management team – tasks as assigned
• Other duties as assigned based on company needs

Who you are:

• Must have experience as front desk / Receptionist duties
• Should be eligible to work in Canada full-time.
• Familiarity with office machines ex. Phone, Fax, Printer.
• Advanced knowledge and experience in MS Office especially MS Word and PowerPoint.
• Strong communication (spoken and written) and people skills.
• Good organization and multi-tasking abilities.
• High school diploma and additional qualifications will be a plus.
• The statements in this job description are intended to represent the key duties and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job.

Why you should work with A.S.P:

• We care about our team and their personal and professional success.
• We offer competitive salaries and health benefits including dental benefits
• Three weeks vacation to start with
• Free parking on site

A.S.P. Incorporated is committed to supporting a diverse workforce from various communities within which we operate. We encourage all qualified professionals without regard to race, gender identity, colour, sex, marital / family status, citizenship, religion, sexual orientation, aboriginal status, age, etc. to apply.

We hire for PERSONALITY. We train for the job.